Outreach and Event Coordinator
Job Description:
The Outreach and Event Coordinator Director’s primary duties are to manage outreach, communications,
and event coordination for the Hope4veterans and its programs. The Hope4veterans holds a variety of
public events throughout the year including; festivals, large and small paddling events, family outdoor
activities, award dinners, fundraisers, and restoration activities. Outreach at events and activities put on by
partners and other community organizations and play an active role in the development and
implementation of the goals and mission for Hope4veterans.
Duties and Responsibilities
▪ Schedule, coordinate, budget, and implement at least 5-10 events a year.
▪ Conduct outreach to and build strong relationships with neighborhoods and other community
groups including; tabling, meetings, and formal presentations.
▪ Manage Hope4veteran’s outreach and communications including bi-monthly newsletters through
Constant Contact and all social media (Facebook, Twitter, etc. )
▪ Stay close contact with PR for press releases, invitations, newsletters, flyers, news articles,
posters, postcards, annual report, email, and electronic announcements.
▪ Recruit, train, and supervise staff and volunteers for Hope4veterans events to support and assist
with event planning and implementation.
▪ Recruit and coordinate event planning committees annually with community members, partners,
and/or sponsors
▪ Support the Hope4veterans Volunteer Coordinator in outreach and event volunteer management.
▪ Maintain and update documentation of events and contacts
▪ Compile and complete evaluations/Surveys and analyze events for Hope4veterans. s
▪ Assist the Executive Director in fundraising.
▪ Develop and maintain contacts, e-mail lists and mailing lists connecting and pertaining to
outreach that benefits women veterans and their families.
▪ Set up in person/ Or zoom connections for future events or fundraisers.
▪ Maintain yearly events and community outreach calendars.
Other Responsibilities
▪ Track spending, event budgets and manage outreach with the assistance of the Executive
Director.
▪ Other duties as assigned by Executive Director
Qualifications and Skills:
▪ Demonstrated ability to work well with people of diverse backgrounds, ages and cultures.
▪ Dedication and/or lived experience working in community engagement and program design,
particularly in communities of color.
▪ Experience successfully leading coordination of large events such as festivals or conferences.
▪ Excellent leadership skills
▪ Comfortable with public speaking and demonstrates professional communication skills.
▪ Proficient in Microsoft Office, Microsoft Excel or other spreadsheet programs.
▪ 1-3 years of experience in planning events and projects.
▪ Working knowledge of an email marketing management platform and social media (Constant
Contact, facebook, twitter, etc.)
▪ Excellent communication skills to include writing, speaking, and networking.
▪ Experience coordinating interns, volunteers and committees.
▪ Experience working in a small team environment.
▪ Available in the evenings, weekdays, and/or weekends.
▪ Ability to work on uneven terrain, lift 30-50 lbs regularly.*
▪ Comfort with water, paddling a canoe or kayak for outdoor activities.
▪ Current Florida driver’s license, automobile insurance and reliable transportation.
▪ Extremely well organized and able to multitask across a variety of programs areas with an
attention to detail. Ability to meet and adapt to shifting deadlines, manage multiple priorities, and
work independently.
Other Desirable Qualities
▪ Experience creating meaningful connections and contacts within the community
▪ Small non-profit work experience.
▪ Supervisory experience.
*Work Environment
This position includes moving on uneven terrain, often during inclement weather. The Outreach Director
is often responsible for a portion of event setup which includes lifting 30-50lbs, setting up tents, table and
chairs. The person in this position often paddles in canoes or kayaks to access sites or give tours. Around
30-40% of this job requires mobility in non-ADA accessible spaces and moving heavy objects. Please
contact the Council with specific questions about accessibility and special accommodation.
Travel and Safety Requirements:
Travel by car, valid driver’s license and reliable transportation, the ability to be insured for vehicle
usages, willingness and ability to use personal transportation related to work (mileage reimbursed) is
required. Appropriate field and safety attire required as event dictates.
How to Apply:
Send a resume, cover letter and three references to email : H4VApplications@hope4veterans.org
