The Veteran Garden Project of St. Augustine is presently working on building leaders and teams to support our growing project into 2021. Are you a veteran, family member, or local community member in St. Augustine looking for a way to make a difference in your community?
If you are interest in this volunteer position, please send your resume to contact@4vgp.org
Planning/Event Coordinator
duties and responsibilities
We are seeking an Planning & Event Coordinator committee lead to join our board and team in an exciting time of organizational growth and development. The role will report directly to the Executive Director and as such will be a member of the VGP leadership management team sharing collective responsibility to deliver the organization’s strategy and vision.
The duties and responsibilities of an Event Coordinator center on planning and managing events of varying sizes and purposes. Coordinators must understand what it takes to make sure the logistics work out, keep everything within the allocated budget and ensure that the event itself is carried out smoothly.
Key duties and responsibilities:
- Planning lead will hold the planning committee seat as board chair officer.
- Establishing and maintaining relationships with board, volunteers, vendors, and venues
- Working with clients to identify their needs and ensure customer satisfaction.
- Planning event details and aspects, including seating, dining, and guests
- Creating reliable financial reports and collecting payments on time
- Remaining under budget with all costs
- Managing events and addressing potential problems that may arise.
- Planning for potential scenarios that could impact the integrity of the event.
- Maintaining a working knowledge of the complex needs of a wide variety of events.
- Organize social events with details such as location, catering, entertainment, transportation, invitee list, special guests, equipment, promotional material, etc.
- Planner identifies and implements events with stated goals.
- Validate dates and times to ensure availability with all parties concerned.
- Secure budget costs of the event.
- Update board of potential ideas, budget, and support for implementation.
- Upon board approval, provide social event details to Administrative assistant for communication and updating database.
- Planner has social events identified throughout the year and would help with those events as needed.
- Event planning, design, and production within time limits
- Planning/event Coordinator will be required to join board and volunteer meetings.
- Brings new ideas to the board and team for growth and improvement.
- Track and report progress and goals to the Board.
- Furnish updates and requests at meetings.
- Convey VGP purpose to the public
